Title:  Recruiting Coordinator

General Summary:

The Recruiting Coordinator supports the recruitment of qualified individuals for corporate (office) positions to meet the immediate, and long-term needs of the company on a timely basis.  Coordinate recruitment activities while ensuring consistent application of company policies and procedures and ensuring positive candidate experience.

Principal Duties & Responsibilities:

Primary responsibilities include the following:

• Schedule phone screens and interviews. Maintain Recruiting calendar and serve as the main point of contact regarding scheduling and rescheduling interviews.
• Coordinate travel/hotel accommodations and candidate experience set up for traveling/non-local candidates.
  • Develop welcome basket “template”, maintain inventory, and prepare baskets as needed.
  • Maintain and prepare candidate interview packets.
  • Create and distribute interview itineraries for candidates onsite or via Zoom.
• Serve as back up to recruiters for phone screening and/or sourcing assistance.
• Manage featured jobs postings on SharePoint.
• Oversee new hire onboarding process, including:
  • Entering new hire into SuccessFactors Onboarding.
  • Coordinating and communicating new hire orientation attendance at all locations.
  • Sending new hire first day and/or new hire orientation information.
  • Assisting in new hire paperwork and badge photos on day one.
  • Managing inventory and distribute onboarding guides.
  • Completing new hire checklist for corporate new hires.
  • forwarding paperwork for electronic filing system.
• Assist College Recruiter with:
  • Coordination of college career fair events, including scheduling, accommodations. and outreach to participants as well as preparing collateral and other career fair needs.
  • Coordination of tours, job shadows, and other community requests.
  • Coordinating and maintaining email campaign for former coops and students pre-career fairs.
• Assists in coordination of corporate recruiting events.

Additional responsibilities may include:

• Assisting recruiters in creating compelling job postings based on recruiter launch notes and job descriptions. Posts in ATS, advertises appropriately.
• Maintaining the Recruiting@greenheck.com inbox; answering questions and inquiries that come in both internally and externally.
• Managing job board accounts, such as indeed and LinkedIn, to maximize spend and ensure priority postings are featured.
• Regularly maintaining ATS needs including:
  • Updating job postings as needed, including reposting or adding advertisements
  • Unposting and closing requisitions
  • Updating hiring competencies post recruiting launch meeting
  • Adding interview schedule into SuccessFactors and ensure Hiring Manager Ratings/notes are entered
  • Uploading resumes from career fairs
  • Assisting with creating and feeding Talent Pools
  • Creating scheduled Talent Community reports and invite to apply as appropriate
• Coordinating hiring manager interview training (future state)
• Supporting recruiting related projects as needed

Job Qualifications:

• High school diploma or GED required
• Post-high school education in an HR discipline preferred
• 1-2 years of administrative experience in an HR setting
• Ability to handle multiple priorities
• Proficiency with Microsoft Office is required