Title:  Recruiting Coordinator


Schofield, WI, US, 54476

Company:  Greenheck Group
Date:  May 28, 2023

Build your Future with Us!



Interested in working with one of the markets leading manufacturers? Greenheck Group is a leading growth-focused, environmentally conscious, commercial HVAC manufacturer. Join our team, which proudly designs and manufactures the most comprehensive line of ventilation products in the industry. Greenheck Group is a dynamic multi-branded international organization. Our equipment is used worldwide in commercial, institutional, and industrial facilities, ranging from comfort ventilation to manufacturing processes. Our efficient products improve comfort, safety, and health of lives across the planet. Since 1947, we are deeply committed to helping you “Build Your Future,” through professional growth, challenging leadership roles, and exciting opportunities around the world.


General Summary:

The Recruiting Coordinator supports the recruitment of qualified individuals for corporate (office) positions to meet the immediate, and long-term needs of the company on a timely basis.  Coordinate recruitment activities while ensuring consistent application of company policies and procedures and ensuring positive candidate experience.


Principal Duties & Responsibilities:

Primary responsibilities include the following:

  • Schedule phone screens and interviews. Maintain Recruiting calendar and serve as the main point of contact regarding scheduling and rescheduling interviews.
  • Coordinate travel/hotel accommodations and candidate experience set up for traveling/non-local candidates.
    • Develop welcome basket “template”, maintain inventory, and prepare baskets as needed.
    • Maintain and prepare candidate interview packets.
    • Create and distribute interview itineraries for candidates onsite or via Zoom.
  • Serve as back up to recruiters for phone screening and/or sourcing assistance.
  • Manage featured jobs postings on SharePoint.
  • Oversee new hire onboarding process, including:
    • Entering new hire into SuccessFactors Onboarding.
    • Coordinating and communicating new hire orientation attendance at all locations.
    • Sending new hire first day and/or new hire orientation information.
    • Assisting in new hire paperwork and badge photos on day one.
    • Managing inventory and distribute onboarding guides.
    • Completing new hire checklist for corporate new hires.
    • forwarding paperwork for electronic filing system.
  • Assist College Recruiter with:
    • Coordination of college career fair events, including scheduling, accommodations. and outreach to participants as well as preparing collateral and other career fair needs.
    • Coordination of tours, job shadows, and other community requests.
    • Coordinating and maintaining email campaign for former coops and students pre-career fairs.
  • Assists in coordination of corporate recruiting events.


Additional responsibilities may include:

  • Assisting recruiters in creating compelling job postings based on recruiter launch notes and job descriptions. Posts in ATS, advertises appropriately.
  • Maintaining the Recruiting@greenheck.com inbox; answering questions and inquiries that come in both internally and externally.
  • Managing job board accounts, such as indeed and LinkedIn, to maximize spend and ensure priority postings are featured.
  • Regularly maintaining ATS needs including:
    • Updating job postings as needed, including reposting or adding advertisements
    • Unposting and closing requisitions
    • Updating hiring competencies post recruiting launch meeting
    • Adding interview schedule into SuccessFactors and ensure Hiring Manager Ratings/notes are entered
    • Uploading resumes from career fairs
    • Assisting with creating and feeding Talent Pools
    • Creating scheduled Talent Community reports and invite to apply as appropriate
  • Coordinating hiring manager interview training (future state)
  • Supporting recruiting related projects as needed


Job Qualifications:

  • High school diploma or GED required
  • Post-high school education in an HR discipline preferred
  • 1-2 years of administrative experience in an HR setting
  • Ability to handle multiple priorities
  • Proficiency with Microsoft Office is required


Special Notation

The preceding statements are intended to describe the general nature and level of work being performed by people in this position.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills.



Why join the Greenheck family?

Our benefit packages and salaries are among the best in our industry. Benefits may vary slightly by location, but usually include:

Health insurance

Prescription drug benefits

Dental insurance

Paid vacations and holidays

401(k) Retirement savings plan

On-site clinic and fitness center (Schofield location)

Employee Assistance Program

Flexible spending accounts for medical or dependent care expenses

Tuition assistance

Employee Wellness Program



Want to hear more about the Greenheck culture? Take a look for yourself! https://www.youtube.com/watch?v=T-AoWHyH8b0&feature=youtu.be




We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.



Nearest Major Market: Wausau