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Title:  Adminstrative Assistant


Tulsa, OK, US, 74116

Company:  Greenheck Group
Date:  Nov 24, 2020

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General Summary:

Provide administrative support to the Tulsa leadership team and main office staff of shared services professionals.


Principal Duties & Responsibilities:


  • Greet and assist Tulsa campus visitors in a friendly, courteous, and professional manner.


  • Serve as the primary point of contact and switchboard for general Tulsa campus phone calls.


  • Assist Tulsa leadership team members with scheduling meetings and preparing agendas.


  • Open and sort campus mail.


  • Assist with food orders and room setup for campus meetings and events.


  • Light accounting assistance, including processing invoices.


  • Coordinate meetings for a variety of different calendars.


  • Assist human resources with pre-hire processes, including proctoring applicant assessments.


  • Maintain list of visitors and ensure all campus visitors are briefed with safety video and have appropriate safety gear when touring the production areas.


  • Transcribe confidential documents (letters, memos, and time-sensitive presentations).


  • Order office supplies and maintain inventory.


  • Assist human resources with assembling materials, including new-hire packets and orientation/welcome bags.


  • Operate a range of office machines such as copiers and computers.


  • Light cleaning duties and contact janitorial service when needed.


  • Assist in various daily operations and other duties as assigned.


Job Qualifications:
  • At least 3-5 years of office/admin assistant experience or an associate degree.


  • Computer savvy with working knowledge of Windows software, to include Microsoft Office programs.


  • Some analytical ability required.


  • Bilingual English/Spanish preferred.


 Special Notation

 The preceding statements are intended to describe the general nature and level of work being performed by people in this position.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills.





Nearest Major Market: Tulsa
Nearest Secondary Market: Oklahoma